StamfordRecruiter Since 2001
the smart solution for Stamford jobs

Executive Assistant to EVP

Company: Spectrum
Location: Stamford
Posted on: September 20, 2022

Job Description:

JOB SUMMARY

This position is responsible for managing all aspects of the Executive Vice President's day-to-day activities including schedule, travel arrangements, correspondence, messages and communication with internal and external contacts. Represent the company at the highest level during frequent contacts with leaders of business organizations, Charter investors, directors, executives, employees and customers. Complete numerous special projects.

MAJOR DUTIES AND RESPONSIBILITIES

+ Actively and consistently support all efforts to simplify and enhance the customer experience Manage EVP's correspondence, including e-mails, phone calls, letters and visitors; answer routine and some complex inquiries and obtain and furnish information on behalf of supervisor; prioritize supervisor's incoming communications to ensure supervisor is aware of key issues.

+ Prepare executive for travel, public events and speaking engagements by compiling relevant information and significantly contributing content to composition of supervisor's presentations, speeches or other correspondence.

+ Organize and prepare complex documents requiring the integration of multiple office technology and software applications.

+ Demonstrate professional written communication skills via reports, executive summaries and newsletters.

+ Act as the office resource for word processing and spreadsheet application.

+ Research, compile and analyze information and data relating to executive's area of the business; evaluate results and provide written assessments.

+ Prepare and maintain confidential information and data.

+ Schedule and maintain the EVP's electronic calendar/cell phone of appointments, meetings, travel itineraries and coordinate related arrangements.

+ Attend meetings on EVP's behalf as needed and follow-up with meeting agenda and action items.

+ May utilize the assistance of one or more junior level secretaries on a project basis.

+ Perform comprehensive event planning and coordination function, including determining attendees, flow of information to attendees, equipment, staffing, catering, location, audio-visual training and set-up, etc.

+ Provide possible solutions when approaching the executive with a problem and explain the pros and cons

+ Order office supplies such as copier toner and binding machine materials.

+ Utilize Fed-Ex account equipment and software.

+ May assist more than one executive.

+ Perform other duties as requested.

REQUIRED QUALIFICATIONS

+ Required Skills/Abilities and Knowledge

+ Ability to read, write and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner

+ Ability to communicate orally and in writing in a clear and straightforward manner

+ Ability to handle multiple projects and tasks

+ Ability to maintain confidentiality of information

+ Ability to prioritize and organize effectively

+ Ability to show judgment and initiative and to accomplish job duties

+ Ability to type 60 wpm

+ Ability to use personal computer and software applications (i.e. MS Word, Excel, PowerPoint, Outlook, Lync, Visio, Concur and Ariba)

+ Ability to work independently

+ Ability to collaborate effectively with a team Knowledge of office procedures and the operation of standard office equipment (i.e., calculator, copier, plotter, laminator, binding machine)

+ Knowledge of organization policies and practices

+ Mature attitude, presence and business approach at all times Budget management skills Clear understanding of the EVP's objectives

+ Ability to understand personal boundaries and ability to adapt to the EVP's style

+ Ability to maintain meticulous records

Required Education

Bachelor's degree in business or equivalent experience Notary

Required Related Work Experience and Number of Years

5+ years Executive Administration experience

WORKING CONDITIONS

Office environment

GAA311 321913 321913BR

Keywords: Spectrum, Stamford , Executive Assistant to EVP, Other , Stamford, Connecticut

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account

Get the latest Connecticut jobs by following @recnetCT on Twitter!

Stamford RSS job feeds