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C-Suite Exectuive Assistant

Company: Allegiance Trucks
Location: Stamford
Posted on: May 5, 2021

Job Description:

US-CT-StamfordID: 2021-1203Category: ExecutiveType: Regular Full TimeOverviewWe are currently looking for a C-Suite Executive Assistant This position is based full time in Stamford, CT We believe our people are the cornerstone of our success and strive every day to offer the best opportunities in the industry. Come be part of the Allegiance Team to drive and support our growth. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the complete picture. This role is unique as it is part of a centralized office located in Stamford and support the C-Suite.ResponsibilitiesResponsibilities typically include many or all the following:Calendaring, Scheduling & Meeting Logistics:Manage & prioritize calendar. Arrange ongoing/recurring as well as meetings & conference calls. Schedule conference rooms set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings.Written & Oral Correspondence:Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages. Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department. May monitor, sort and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response.Refer / Delegate / Track Questions, Actions & Issues:Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool or process, communicate and report on status.Documentation, Records Management & Filing:Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials. Process distribute mail. May assist or coordinate maintaining information on intranet site. Maintain a records management system, including efficient filing system, document storage.Coordinate Travel & Events:Handle all travel related aspects for individuals and groups. Arranging conference facilities, catering. Managing logistics for travel, group and events arrangements. Create detailed itineraries.Office Supplies:Order & maintain an inventory of office supplies.Expense Reports:Process expense reports.QualificationsPersonal Attributes Needed:Full Microsoft Suite (Excel, PowerPoint, and Word)Trusted member of the C-Suite who values confidentiality and has trusted discretion with sensitive confidential information. Self-starter with a high level of resourcefulness and initiative; able to meet high expectations with little direction. You must be highly detail-oriented with superb organizational and project management skillsGreat communicator; able to clearly articulate needs in a professional, efficient mannerSet high standards for yourself and be an example of what is possibleCapable of delegating, communicating with, and taking responsibility for, a virtual teamPossess great tech skills and the ability to learn new software applications quicklyProven ability to work without heavy direction and deliver exceptional resultsAble to work in a highly fluid environment and re-prioritize quickly as situations requireReliable: Show up and see tasks to completion4 years of related experience or an associate degree plus 2 year of related experience is required We offer exceptional compensation and benefits, incentives for performance, and training all in a culture that appreciates and rewards excellence, a positive attitude and integrity. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Military FriendlyPM20 PI135735038

Keywords: Allegiance Trucks, Stamford , C-Suite Exectuive Assistant, Other , Stamford, Connecticut

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