Assist with the development and gains consensus for, and
implements the Management Plan for assigned assets.
Communicates effectively and frequently with the Property
Manager, General Manager, Vice President and or Group Manager on
all significant operating issues based on the building, client and
Works with Client Accounting Services (CAS) in Westmont to
manage the accounting process and directs on-site bookkeeping
functions and collection process.
Prepares and reviews financial reports for client on monthly,
quarterly and annual basis complying with requirements in
management services agreement, with copy to the General
Prepare and distribute monthly financial reports.
Analyzes financial statements to project future financial
position and budget requirements.
Reviews account aging reports to ascertain status of collections
and balances outstanding and to evaluate effectiveness of current
collection policies and procedures.
Maintains intimate knowledge of lease agreements; ensures
compliance from an accounting standpoint and acts upon from an
operations point of view.
Prepares adjustments to tenant billing process.
Assist with annual budget preparation – compile key assumptions
and capital budget information, maintain lease level budgeting for
all tenants, review and coordinate the budget input into the
Recommends, justifies, develops and coordinates projects that
enhance the value of the buildings.
Works with Engineers to facilitate maintenance, repair, or
renovation and obtains bids for additional work from outside
contractors, pursuant to client and Jones Lang LaSalle
Provide oversight of construction projects such as tenant
improvements, restroom renovations and major repair and maintenance
Reviews construction plans, obtaining advice from the General
Manager, Engineer, Operating Engineers and/or engineering
Supports Leasing Specialist in the preparation of lease and/or
rental agreements and is responsible for lease administration
Upon execution of the Lease, assists the Project Manager (if
applicable) and Engineer in the tenant construction coordination
process, prepares the set-up of accounting information to collect
specified rents and develops lease abstracts.
Competitively bids and prepares all service contracts to assure
high quality and cost effective services.
Assembles and analyzes contract bids, and submits bids,
recommendations and standard form contract agreement to Vice
President for execution.
Acts as primary contact for service contractors and vendors.
Maintains role as primary/secondary contact for tenants relative
to tenant service requests.
Proactively meets with tenant representatives on scheduled
Participates in collection discussions and write default letters
consistent with obligations and rights within the Lease.
With approval from the client, submits tenant accounts to
attorney or agency for collection.
Assists with eviction of tenants in compliance with court order
and directions from specified attorney and client.
ADDITIONAL DUTIES and RESPONSIBILITIES for all Assistant General
Manager roles include:
Inspects all properties on a regular basis to ensure building
operations are performing according to Jones Lang LaSalle standards
Communicates and manages the tenant move-in/move-out process to
minimize disruption to established tenants.
Assures that appropriate insurance requirements are in place for
Cross-sells all Jones Lang LaSalle services. Participates in
regional and national property management initiatives. LEED
Accreditation is recommended.
The Assistant General Manager (AGM) functions in the short-term
absence of and in conjunction with the Property Manager and/or
General Manager as the professional-in-charge of the specific
asset(s) under management. The AGM is responsible for all aspects
of client and tenant satisfaction. Of specific importance is
working with the PM or GM in achieving stated financial results
(NOI and cash flow) and operating objectives (leasing, capital
improvements, system enhancements, tenant satisfaction, operating
expense control, etc.). The APG is responsible for working directly
with the Property Manager and/or General Manager and client to
ensure a thorough understanding of its investment objectives and
the development of acceptable property-specific strategic plans and
operating and capital budgets. Once developed, the AGM must oversee
the implementation of approved initiatives and programs by managing
and coordinating the efforts of the property team (e.g. leasing
specialists, vendors, contractors, and building employees).The AGM
is responsible for the management, supervision, and professional
development of the Property Administrator. Ensure 100% compliance
with Jones Lang LaSalle IPMP process.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily.
The requirements listed below are representative of the
knowledge, skill, and/or ability required.
Property Management is a fast paced, high volume environment.
The person for this position must be able to multi-task, have a
strong attention to detail and follow through to completion.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Associates or Bachelor degree strongly preferred and advanced
degree a plus.
Industry accreditation and/or designation are also
Minimum of three (3) years of commercial real estate or property
management experience including budget preparation/financial
reporting, familiarity with building systems, lease negotiation,
documentation and administration.
Obtain the required real estate license within your
jurisdiction, i.e. a salesperson license or a property management
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For additional details please see our career site pages for each
For employees in the United States, please see a fully copy of
our Equal Employment Opportunity and Affirmative Action policy here
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and
is committed to working with and providing reasonable
accommodations to individuals with disabilities. If you need a
reasonable accommodation because of a disability for any part of
the employment process – including the online application and/or
overall selection process – you may email us at
Accommodation.Reques@am.jll.com . This email is only to request an
accommodation. Please direct any other general recruiting inquiries
to our Contact Us page > I want to work for JLL.
Posted 3 Days Ago
About Us JLL (NYSE: JLL) is a leading professional services firm
that specializes in real estate and investment management. JLL
shapes the future of real estate for a better world by using the
most advanced technology to create rewarding opportunities, amazing
spaces and sustainable real estate solutions for our clients, our
people and our communities. JLL is a Fortune 500 company with
annual revenue of $18.0 billion, operations in over 80 countries
and a global workforce of more than 93,000 as of December 31, 2019.
JLL is the brand name, and a registered trademark, of Jones Lang
LaSalle Incorporated. For further information, visit jll.com.