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Executive Assistant to CEO

Company: Phaxis LLC
Location: Stamford
Posted on: March 16, 2023

Job Description:

Base Salary is $110K to $115K (based upon candidate & experience)
Plus Excellent Benefits and Discretionary Bonus - Incredible Organization
Solidly established Premier Financial Services Firm looking for an experienced executive/administrative support professional to join its organization as an Executive Assistant providing full range clerical support to their CEO based out of their Stamford, CT Office.
Hybrid role with 3-days in the office and 2-days remote. The company works on a 37.5-hour work week (flexibility for OT if needed/requested).

  • High School Diploma required; Some College preferred, but not required
  • Eight Plus (8+) years Relevant experience working for a Senior/C-level executive -
  • Strong written and verbal communication skills
  • Strong organizational and prioritization skills
  • Technical and presentation skills suitable for a professional environment
  • Strong ability to build relationships with members of the business
  • Self-motivated team player with good interpersonal skills and a willingness to use own initiative within authorized parameters
  • Discretion when dealing with confidential and sensitive information


    • Coordinate Manager's diary and schedule, including:

    • Manage all travel arrangements and if requested prepare an itinerary folder with relevant trip details
    • Arrange meetings, including room bookings and set up, organizing refreshments, and preparing documents as appropriate
    • Liaise with other Executive Assistants/Personal Assistants when scheduling meetings, travel arrangements and events

      • Compile expenses and enter into Concur for approval and reimbursement in a timely manner and in accordance with the firm's expenses policy
      • Read and route incoming mail, and if requested email, and complete any photocopying/document printing as requested
      • Prepare PowerPoint presentations and assist in report generation as requested
      • Provide support to ad-hoc projects as requested
      • Provide administrative and organizational support to internal and external events/conferences and where appropriate work with the Group Event Management Team to organize and execute events on behalf of the firm
      • Responsible for submitting, and when within delegation authorities approving, invoices that have been submitted on Concur
      • Responsible for tracking corporate T&E budgets and ensuring that Manager(s) are regularly updated on spend-to-date
      • Provide administrative and organizational support to internal staff and external clients as needed
      • As requested, attend meetings to take minutes and action items; and follow up on action items as required

Keywords: Phaxis LLC, Stamford , Executive Assistant to CEO, Executive , Stamford, Connecticut

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