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Administrative Assistant

Company: Houlihan Lawrence
Location: Stamford
Posted on: November 19, 2021

Job Description:

Full time, M-F

This key position for the Houlihan Lawrence Commercial division handles marketing, financial duties, and listings while providing day-to-day administrative support such as answering phones and coordinating schedules. Assists with special projects as needed.

--- Serving as a point of contact for 50+ commercial real estate agents
--- Administrative duties such as answering office phones
--- Coordinating requests for comp/analytic reports
--- Creating invoices for closings, entering deals into the accounting system, and depositing closing checks
--- Coding invoices to be paid
--- Designing and distributing ecards for properties
--- Posting on LinkedIn, Facebook, and Instagram.
--- Creating marketing flyers listings, using MS Publisher, PowerPoint, or Adobe CS InDesign
--- Ordering supplies, signs and coordinating with sign installers
--- Creating/Editing print ads on InDesign or Adobe Pro for publications
--- Coordinating group meetings and sending Outlook invites
--- Tracking and assigning incoming referrals on Excel
--- Assisting agents with onboarding, ordering business cards, editing website bios, etc
--- Distributing press releases info to a PR agency
--- Pulling Property Cards from Realist
--- Handling correspondence with new and prospective agents
--- Other related duties as assigned

--- Education:
--- Minimum of high school diploma or the equivalent
--- Experience:
--- Two years of related experience in an administrative position
--- Knowledge and Skills:
--- Knowledge of real estate, title, and /or mortgage business preferred
--- Strong computer skills; proficient in Microsoft Office products including Word, Excel, Outlook. Knowledge of InDesign and Photoshop, Google Doc/ Calendar preferred
--- Excellent oral and written communication skills
--- Effective interpersonal skills and leadership abilities and a strong customer-service focus
--- Effective analytical, problem-solving, and decision-making skills; initiative, attention to detail, and a team player
--- Project management skills; ability to prioritize and handle multiple tasks and projects concurrently

About Company:
For 125 years, Houlihan Lawrence has been the market leader in New York City's northern suburbs with the largest regional and global network. This role involves working directly for a top agent in Southern Westchester.

Keywords: Houlihan Lawrence, Stamford , Administrative Assistant, Administration, Clerical , Stamford, Connecticut

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