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Senior Financial Administrator I

Company: Ultimus Fund Solutions
Location: Hauppauge
Posted on: May 28, 2023

Job Description:

Ultimus Fund Solutions is a dynamic company and a leading Fund Administrator, and we are seeking energetic candidates looking to start a new career and grow with our company. Ultimus has a strong, authentic, and fun corporate culture, and offers career development opportunities and flexible work arrangements.SUMMARY DESCRIPTIONThe Senior Financial Administrator is responsible for complex financial, compliance, performance, and treasury reporting that requires a high degree of specialized knowledge for the clients of Ultimus Fund Solutions, LLC.ESSENTIAL DUTIES AND RESPONSIBILTIESFINANCIAL STATEMENTS AND REPORTING--- Prepares financial statements of securities held for each fund including NQ, NSAR, NCSR and 24f-2 reports on a quarterly, semi-annual, and annual basis for distribution to advisors and SEC--- Compiles quarterly reports utilized by Board Members--- Prepares, validates and/or assists in preparation of client accounts, reporting, financial statements, financial audit reporting and/or specific client reporting including, but not limited to, accruals monthly, quarterly and/or annual tax/financials packages for fund, portfolio company level and investor reporting as per administration & service level agreements--- Analyzes, researches, and ensures appropriate reconciliations surrounding investment activity/data (i.e., bank accounts, expenses, income, gains, withholding, etc.) are completed accurately and timely; ensures all financial reporting/information to clients/investors is reviewed and validated for accuracy prior to dissemination--- Utilizes fund performance tracking system to monitor and review fund performance; distributes information to clients as needed--- Provides training to financial administration team on department workflow processes and performs limited preliminary product review on work to ensure adherence to department guidelines--- Acts as second level escalation point for issues and problems; resolves where appropriate to provide effective supportFUND BUDGETING--- Prepares and maintains budgets for each assigned fund according to fluctuations of fees/expenses due to asset changes; adjusts the budget as needed--- Executes, monitors, and adjusts fund expense budgets and advisor reimbursements/waiversRATING AGENCY REPORTING--- Interacts with rating agencies regularly by releasing portfolio holdings, answering surveys, or providing fund informationMANAGEMENT FEES--- Calculates standard monthly management fees for each fund, and distributes fee authorization to appropriate party--- Bills fund expenses such as management and 12b1 fees according to contracts; enters trial balance data from accounting reports and performs calculations to ensure a matchSPECIAL PROJECTS--- Works independently on special projects as assigned and required by management--- Seeks and identifies process improvement opportunities within department and effectively communicates process management with coworkers and potential clients as neededCOMPLIANCE--- Performs compliance monitoring and reporting; conveys findings on exceptions to tax/compliance department and/or advisor--- Completes monthly compliance checklist and distributes to Financial Administration Manager to review compliance with the 1940 Act, IRS and prospectus rules and regulations--- Ensures financial results, including footnote disclosures present, to Fund's SEC filings are properly stated and in compliance with all applicable authoritative accounting guidance--- Ensures appropriate policy and procedure documentation is produced and maintained in compliance with authoritative accounting literatureMENTORING--- Mentors' co-workers through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods usedWORKING RELATIONSHIPS & CONTACTS--- Frequent contact with rating agencies regarding fulfilling requests or reporting on fund-related information--- Regular contact with the Assistant Vice President to complete and/or get clarification on special projects--- Daily contact with Financial Administration team regarding fund financial statements, reports, compliance, etc.May perform other duties as required and assignedKNOWLEDGE AND SKILLS--- Knowledge of financial reporting and performance systems--- In-depth knowledge and understanding of financial instruments including stocks, bonds, options and foreign securities and derivatives--- Knowledge and experience with disclosure controls and procedures to provide executive management with an elevated level of comfort in the accuracy of financial statements--- Ability to multi-task while maintaining careful diligence--- Ability to work effectively both individually and within a team environment--- Ability to work with a sense of urgency to meet deadlines and address competing priorities--- Effective written, listening, and verbal communication skills--- Strong research skills and the ability to independently seek out, compile, evaluate and verify necessary information--- Strong problem solving, analytical and organizational skills--- Proficient with Microsoft Office software including Word, Excel, PowerPoint, and Outlook--- Proficient with Adobe AcrobatQUALIFICATIONS--- Minimum of a bachelor's degree in Accounting, Finance, Economics, Business, or related field required--- Minimum of 4 years prior Mutual Fund Accounting experience or 2-3 years of Mutual Fund Administration experience requiredEquivalent education and experience will be consideredUltimus is an equal opportunity employer and does not discriminate on the basis of the applicant's or employee's race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

Keywords: Ultimus Fund Solutions, Stamford , Senior Financial Administrator I, Accounting, Auditing , Hauppauge, Connecticut

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